RFQ → quote-ready line sheet

A real-shaped inbound request, reformatted into something an inside sales rep can price and send. Your costs never leave your building.

Sample PVF / industrial

Lines in 9

Turnaround 4 min

Pricing data supplied by us none

What lands in the inbox

Mixed notation, abbreviations, two lines that can't be quoted as written.

From: dave.k@northpointmech.ca Subject: RFQ — Riverside pump house, need pricing asap Hey, Need pricing on the below for the Riverside job. Thursday if possible. (6) 2" 150# RF WN flanges, A105 12 - 2in sch40 90 LR ell, A234 WPB, BW 2" sch 40 pipe A106 GrB - 60 ft Gaskets 2" 150# spiral wound 316/graphite - qty 6 (24) stud bolts 5/8 x 3-1/2 B7 w/ 2H nuts Butterfly vlv 4" lug, EPDM seat, SS disc, lever op --- 2 ea also need 4x2 conc reducer sch40 BW x1 and whatever you have for a 2" ball valve, full port, 316, we used the Apollo last time Dave

What comes back

Normalized, de-abbreviated, quantities reconciled, gaps turned into one short question.

#	Description	Spec	Qty	UOM
1	Weld neck flange, raised face	2" · 150# · ASTM A105 · RF WN	6	EA
2	90° elbow, long radius, butt weld	2" · SCH 40 · A234 WPB · BW	12	EA
3	Seamless pipe, plain end	2" · SCH 40 · A106 Gr.B	60	FT
4	Spiral wound gasket	2" · 150# · 316 winding / flexible graphite fill	6	EA
5	Stud bolt with two heavy hex nuts 24 pieces, or 24 sets? Line 1 calls for 6 × 2" 150# flanges = 4 bolts per joint. Reads as 24 pieces.	5/8"-11 × 3½" · ASTM A193 B7 · A194 2H nuts	24	EA
6	Butterfly valve, lug body, lever operated	4" · EPDM seat · SS disc · lever	2	EA
7	Concentric reducer, butt weld	4" × 2" · SCH 40 · BW	1	EA
8	Ball valve, full port No quantity given, and "the Apollo we used last time" isn't in this RFQ. Check his last order, or ask.	2" · full port · 316 SS · ref. Apollo	—	EA

Needs one answer before you quote it 7 of 9 lines priceable as-is Price column left empty, always

15–30 minCommonly cited hand-processing time for an RFQ this size

4 minTurnaround on this sample

2Ambiguities caught before they became a wrong quote

0Cost files, ERP logins, or software installed